Setting Up Payment Types

Click SETUP on the Main Menu screen. On the Receivables Setup screen that appears, select the Offices and Accounts tab and then click PAYMENTS. The Maintain Payment Types screen opens with all available payment types displayed in a table.

Click

on the toolbar. The Add Payment Type Wizard is initiated.

Enter a text description to identify the payment type.

Check the include in cash drawer deposit checkbox if a tenant could use this payment method when making a “physical payment” at a cash drawer or drop box or through the mail. (Cash, check, and money order, for instance, would typically fall into this category.) This payment type then appears as an option when recording payments at a cash drawer Do not check this box if tenants do not use this payment method when making “physical payments” (e.g., electronic funds transfers).

Check document reference number required checkbox if you want to require those recording payments to enter this reference number when taking this type of payment. Do not check this box if this payment type has no such reference number (e.g., cash), if tenants do not use this payment method when making “physical payments” (e.g., electronic funds transfers); or if you simply do not wish to require this number.

Document reference number: refers to a number on the document a tenant uses to make a payment. The most common examples are a check number and a money order number.

Check the can be used as a recurring payment checkbox if you want to make this payment type available for setting up a recurring payment. Only payment types that have this box checked will appear in the Add Recurring Payment Wizard. See "Adding Recurring Payments"

Check the creates a direct debit (ACH) transaction checkbox if you want to have this payment type automatically create a direct debit transaction. If checked, all payments with this payment type will be placed in the direct debit file created during processing. See "Gathering Recurring Payments"

Click START and then click FINISH to set up the payment type. The Maintain Payment Types screen appears again with the new, "active" payment type displayed in the table.

Hint: If a record is active, it is available for you to work with elsewhere in the program. Uncheck this checkbox for records you no longer wish to use.